Privacy Policy
Effective Date: 31 JAN 2026
The New Mexico Society of Medical Assistants ("NMSMA," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [Insert Website URL], including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the "Site").
By accessing or using our Site, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.
1. Information We Collect
We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular user or device.
A. Personal Information
We collect personally identifiable information ("Personal Information") that you voluntarily provide to us when you register on the Site or apply for induction into the society. This includes:
Identity Data: First name, last name, date of birth.
Contact Data: Mailing address, email address, and telephone number.
Professional & Eligibility Data: To determine your eligibility for induction, we may collect information regarding your education (transcripts, graduation dates), current employment, professional certification numbers (e.g., CMA, RMA), and membership history with other professional organizations.
Financial Data: If you pay membership fees or application fees directly through our site, we (or our third-party payment processor) may collect payment card details.
B. Derivative Data and Cookies
When you access the Site, our servers automatically collect certain data ("Usage Data") using tracking technologies like cookies. This may include:
Device Information: Your IP address, browser type, operating system, and access times.
Usage Patterns: The pages you viewed directly before and after accessing the Site.
Cookies: We use cookies to improve your experience, such as keeping you logged in and remembering your preferences.
2. How We Use Your Information
We use the information we collect to provide you with a seamless experience and to fulfill the objectives of the Society. Specifically, we use your data to:
Process Registration: Create and manage your account on the NMSMA website.
Determine Eligibility: Review and verify your credentials, education, and professional standing to determine if you meet the criteria for induction into the Society.
Communication: Send you administrative information, such as updates to our policies, membership renewal notices, and event details.
Site Management: Monitor and analyze usage and trends to improve the functionality of our website.
Security: Protect against fraudulent or illegal activity.
3. Cookies and Tracking Technologies
We may use cookies, web beacons, tracking pixels, and other tracking technologies on the Site to help customize the Site and improve your experience.
Essential Cookies: These are necessary for the Site to function (e.g., logging into secure areas).
Analytics Cookies: These allow us to recognize and count the number of visitors and see how visitors move around the Site when they are using it.
Your Control: Most browsers are set to accept cookies by default. You can remove or reject cookies in your browser’s settings. Please be aware that such action could affect the availability and functionality of the Site.
4. Disclosure of Your Information
We do not sell, trade, or rent your Personal Information to third parties for marketing purposes. However, we may share information in the following situations:
Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, data analysis, email delivery, and hosting services).
Legal Obligations: We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
Protection of Rights: We may disclose information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, or situations involving potential threats to the safety of any person.
5. Third-Party Websites
The Site may contain links to third-party websites and applications of interest, including advertisements and external services. Once you use these links to leave the Site, any information you provide to these third parties is not covered by this Privacy Policy. We are not responsible for the content or privacy and security practices and policies of any third parties.
6. Data Security
We use administrative, technical, and physical security measures to help protect your Personal Information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.
7. Children's Privacy
Our Site is intended for professionals and students in the medical assisting field. We do not knowingly solicit information from or market to children under the age of 13. If we learn that we have collected information from a child under age 13 without verification of parental consent, we will delete that information.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.
9. Contact Us
If you have questions or comments about this Privacy Policy, please contact us at:
New Mexico Society of Medical Assistants
PO BOX 732
ROSWELL, NM 88202